How Much is QuickBooks Online for Small Business?

Artikel ini terakhir diperbarui pada 27 August 2023.


Find Out the Affordable Pricing Plans for QuickBooks Online

Are you a small business owner looking for a reliable accounting software? QuickBooks Online is a popular choice among entrepreneurs due to its comprehensive features and user-friendly interface. But how much does it cost to use QuickBooks Online for your small business? In this article, we’ll explore the pricing plans offered by QuickBooks Online and help you determine the best option for your budget and accounting needs.

Understanding the Pricing Options

Before we delve into the details, let’s start by understanding the pricing structure of QuickBooks Online for small businesses. QuickBooks Online offers three main pricing plans: Simple Start, Essentials, and Plus. Each plan comes with its own set of features and caters to different business requirements. Let’s take a closer look at each plan and what they offer.

1. Simple Start – $25 per month

The Simple Start plan is the most basic offering from QuickBooks Online. It is ideal for self-employed individuals and small businesses that require essential accounting features. For $25 per month, you get access to features such as income and expense tracking, invoicing, and basic reporting.

2. Essentials – $40 per month

The Essentials plan is designed for small businesses that require more advanced accounting tools. Priced at $40 per month, this plan includes all the features of the Simple Start plan, along with additional capabilities like managing and paying bills, tracking time, and handling multiple users.

3. Plus – $70 per month

For small businesses with more complex accounting needs, the Plus plan offers the most comprehensive features. Priced at $70 per month, this plan includes all the features of the Essentials plan, with the addition of inventory tracking, project profitability analysis, and preparing 1099s for contractors.

Plan Features Price
Simple Start Income and expense tracking, invoicing, basic reporting $25/month
Essentials Manage and pay bills, track time, multiple users $40/month
Plus Inventory tracking, project profitability analysis, prepare 1099s $70/month

Now that we have a brief overview of the pricing options, let’s explore each plan in more detail to help you make an informed decision.

Understanding the Simple Start Plan

The Simple Start plan is perfect for small businesses or self-employed individuals who need basic accounting features without overwhelming complexity. With this plan, you can easily track your income and expenses, create professional invoices, and generate basic financial reports.

According to The Blueprint, “Simple Start is considered the foundation for QuickBooks Online pricing. It’s sufficient for businesses that only need basic invoicing, expense tracking, and reporting.”

Tracking Income and Expenses

One of the key features of the Simple Start plan is the ability to track your income and expenses efficiently. This ensures that you have a clear understanding of the financial health of your small business. With QuickBooks Online, you can easily categorize transactions and generate reports to analyze your cash flow.

By organizing your income and expenses, you can make informed decisions about your business finances and identify areas for improvement. Whether you’re a freelancer, a small retail store, or a service-based business, tracking your income and expenses is essential for managing your profitability.

Invoicing Made Easy

The Simple Start plan also provides you with the tools to create professional invoices for your clients or customers. Invoicing is a crucial aspect of any business, as it ensures timely payment and helps maintain positive cash flow.

With QuickBooks Online, you can create customized invoices, add your logo, and include all the necessary information for your clients. The platform allows you to send invoices directly to your customers via email, making the process quick and convenient.

Generating Basic Financial Reports

When it comes to understanding the financial performance of your small business, having access to reliable reports is crucial. The Simple Start plan offers basic reporting features that allow you to generate essential financial reports, such as profit and loss statements and balance sheets.

These reports provide you with a snapshot of your business’s financial health, helping you identify trends, track expenses, and measure profitability. With QuickBooks Online, you can easily access and customize these reports based on your specific needs, giving you valuable insights into your business’s financial performance.

Introduction to Essentials Plan

If your small business requires more advanced accounting capabilities, the Essentials plan may be the right choice for you. This plan includes everything offered in the Simple Start plan, plus additional features like bill management, time tracking, and support for multiple users.

As explained by QuickBooks Intuit, “The Essentials plan adds bill management, time tracking, and additional users to the core features of Simple Start. … This plan is a good fit for businesses that have more than one user who needs access to their QuickBooks Online account.”

Managing and Paying Bills

One of the key features of the Essentials plan is the ability to manage and pay bills directly within the QuickBooks Online platform. This streamlines your accounts payable process and ensures that you stay on top of your financial obligations.

With this feature, you can easily track your vendor bills, schedule payments, and even set up recurring payments for regular expenses. QuickBooks Online enables you to track due dates, monitor outstanding bills, and generate reports to analyze your payables.

Tracking Time and Expenses

For businesses that bill clients based on hours worked or track project-related expenses, the time tracking and expense tracking features of the Essentials plan are invaluable. These tools allow you to accurately record the time spent on various tasks and track expenses associated with specific projects.

By tracking your time and expenses, you can ensure accurate billing and project costing. This feature is particularly useful for professional service providers, consultants, or any business that needs to track billable hours and reimbursable expenses.

Support for Multiple Users

The Essentials plan allows for collaboration by supporting multiple users. This means you can grant access to your accountant, bookkeeper, or team members, providing them with the necessary permissions to view and update your financial data.

With this feature, you can collaborate seamlessly with your team, ensuring everyone has access to the most up-to-date financial information. This enhances communication, streamlines workflows, and allows for efficient collaboration on your small business’s accounting tasks.

Choosing the Plus Plan for Comprehensive Accounting

If your small business deals with inventory management, project tracking, or has contractors requiring 1099 forms, the Plus plan offers the most extensive features. This plan includes all the capabilities of the Essentials plan, as well as inventory tracking, project profitability analysis, and the ability to prepare 1099s for contractors.

According to The SMB Guide, “The Plus plan is for businesses that need to track inventory and project profitability, and handle 1099 contractors… This plan is suitable for businesses that have complex accounting needs.”

Inventory Tracking

For businesses that deal with physical products and require accurate inventory management, the Plus plan offers a comprehensive solution. With QuickBooks Online, you can easily track your inventory levels, set reorder points, and receive automated notifications when it’s time to restock.

This feature helps you streamline your supply chain management, reduce stockouts and overstocking, and optimize your inventory levels. By having a clear view of your inventory, you can make informed purchasing decisions and ensure you have the right products in stock to fulfill customer orders.

Project Profitability Analysis

The Plus plan includes project profitability analysis, which allows you to track the costs and profitability of individual projects within your small business. This feature is particularly beneficial for businesses that undertake multiple projects simultaneously or offer services on a project basis.

With QuickBooks Online, you can allocate expenses to specific projects, monitor project-related income, and generate reports to analyze the profitability of each project. This helps you identify which projects are the most lucrative and make informed decisions regarding resource allocation and future project selection.

Preparing 1099s for Contractors

If your small business works with contractors who are not considered employees, the Plus plan ensures compliance with the necessary tax obligations. QuickBooks Online allows you to easily prepare 1099-MISC forms for your contractors, simplifying the reporting and filing process.

This feature saves time and eliminates the need for manual calculations and filings. With a few simple steps, QuickBooks Online populates the necessary information and generates accurate 1099 forms, helping you meet your tax requirements and ensure compliance with government regulations.

How Can QuickBooks Online Benefit Your Small Business?

Now that we’ve explored the pricing plans, let’s take a moment to understand how QuickBooks Online can benefit your small business:

Efficient Bookkeeping

QuickBooks Online automates various bookkeeping tasks, saving you time and reducing errors. With features like bank feed integration, transaction categorization, and automated invoice generation, you can streamline your bookkeeping processes and focus on growing your business.

According to Accounting Tools, “QuickBooks Online can be used to handle virtually all of the bookkeeping tasks required by a business, and can be tailored to fit your specific needs.”

Invoicing Made Easy

Creating and managing invoices is a breeze with QuickBooks Online. The platform provides customizable invoice templates, automated payment reminders, and the ability to accept online payments. This ensures that you get paid faster and minimizes the risk of payment delays.

As mentioned by QuickBooks Intuit, “Using QuickBooks Online, you can create and send professional invoices, track payments, and manage your cash flow — all in one place.”

Expense Tracking

Accurately tracking your business expenses is essential for maintaining financial transparency and making informed decisions. QuickBooks Online allows you to easily categorize expenses, attach receipts, and generate expense reports. This gives you a clear overview of your spending patterns and helps identify areas where you can cut costs or optimize your budget.

According to QuickBooks India, “With QuickBooks Online, you can organize your business transactions and make better financial decisions.”

Insightful Reports

Generating detailed reports is a key feature of QuickBooks Online that provides valuable insights into your business performance. The platform offers a wide range of pre-built reports, including profit and loss statements, balance sheets, and cash flow statements.

These reports help you analyze your revenue streams, track expenses, and monitor key performance indicators. With QuickBooks Online’s reporting capabilities, you can make data-driven decisions and identify opportunities for growth and improvement.

Collaborative Platform

QuickBooks Online enables collaboration by allowing multiple users to access and update financial data securely. This feature is particularly useful when working with accountants, bookkeepers, or team members who need access to specific financial information.

As stated by QuickBooks Intuit, “You can invite your accountant to securely review your books, collaborate with your team, and manage your business without sharing sensitive data or compromising security.”

Mobile Accessibility

Managing your business finances on the go is made easy with the QuickBooks Online mobile app. The app allows you to access your financial data, create and send invoices, track expenses, and view reports from your smartphone or tablet.

With the mobile app, you can stay connected to your business finances no matter where you are, ensuring that you have real-time information at your fingertips.


QuickBooks Online seamlessly integrates with various third-party apps and services, allowing you to streamline your business processes. From payment gateways to payroll management systems, the platform offers integrations with trusted software providers.

By integrating QuickBooks Online with other business tools, you can automate data transfer, eliminate duplicate data entry, and ensure consistency across different systems. This helps increase efficiency and reduce manual errors in your accounting workflows.

FAQs: How Much is QuickBooks Online for Small Business?

How much does QuickBooks Online cost for small businesses?

The cost of QuickBooks Online varies depending on the pricing plan you choose. The Simple Start plan is priced at $25 per month, the Essentials plan at $40 per month, and the Plus plan at $70 per month.

Are there any additional fees in addition to the monthly subscription?

While the monthly subscription covers most features, there may be additional fees for certain add-ons or services, such as payroll processing, card payment processing, or professional bookkeeping assistance. It’s important to review the pricing details before making a decision.

Can I upgrade or downgrade my QuickBooks Online plan?

Yes, you can easily upgrade or downgrade your QuickBooks Online plan to suit your changing business needs. Simply log in to your account and navigate to the billing section to make the necessary adjustments.

Are there any discounts available for QuickBooks Online?

QuickBooks Online sometimes offers promotional discounts for new customers or limited-time offers. It’s worth checking their website or contacting their sales team for any ongoing discounts or special pricing.

Can I try QuickBooks Online for free?

Yes, QuickBooks Online offers a 30-day free trial for new customers. During this trial period, you can explore the features and functionality of the software before deciding on a paid subscription.

Is QuickBooks Online suitable for self-employed individuals?

Yes, QuickBooks Online offers a plan specifically designed for self-employed individuals, called the Self-Employed plan. This plan provides essential accounting features tailored to the needs of freelancers and independent contractors.

Can I cancel my QuickBooks Online subscription at any time?

Yes, you can cancel your QuickBooks Online subscription at any time. Simply log in to your account, go to the billing section, and follow the cancellation process. Keep in mind that canceling a subscription means you’ll lose access to the software and its features.

Can I customize my invoices in QuickBooks Online?

Yes, QuickBooks Online allows you to customize your invoices toreflect your brand and business identity. You can add your logo, choose different fonts and colors, and include personalized messages or thank-you notes. Customizing your invoices not only adds a professional touch but also helps strengthen your brand image and build customer loyalty.

Is QuickBooks Online secure?

Yes, QuickBooks Online prioritizes the security of your financial data. The platform uses advanced encryption technology to protect your information and employs multiple layers of security measures to prevent unauthorized access. Additionally, QuickBooks Online undergoes regular security audits and compliance checks to ensure the highest level of data protection.

Does QuickBooks Online offer customer support?

Yes, QuickBooks Online provides customer support to assist users with any questions or issues they may encounter. The support options include live chat, phone assistance, and a comprehensive knowledge base with tutorials and guides. QuickBooks Online’s customer support team is committed to helping small business owners make the most out of their accounting software.

Can I use QuickBooks Online for multiple businesses?

Yes, QuickBooks Online allows you to manage multiple businesses from a single account. This feature is particularly beneficial for entrepreneurs who own multiple companies or have separate divisions within their organization. With QuickBooks Online, you can easily toggle between different businesses and access their respective financial data within one platform.

What if I outgrow my QuickBooks Online plan?

If your business expands and you require more advanced features or additional functionality, QuickBooks Online offers higher-tier plans to accommodate your growing needs. You can upgrade your plan within the QuickBooks Online platform to access the enhanced capabilities and take advantage of advanced reporting, inventory management, and other powerful tools.

Is QuickBooks Online compatible with other accounting software?

QuickBooks Online supports integration with various third-party accounting software and other business applications. This allows you to sync data, streamline your workflows, and avoid duplicate data entry. Whether you use payroll software, payment processors, or project management tools, QuickBooks Online offers integration options to enhance the efficiency of your accounting processes.

Can I access QuickBooks Online from anywhere?

Yes, one of the significant advantages of QuickBooks Online is its accessibility. As a web-based platform, you can access QuickBooks Online from any internet-connected device, including desktop computers, laptops, tablets, and smartphones. This flexibility enables you to manage your finances and stay updated on your business’s financial health no matter where you are.

Are there any add-ons or extensions available for QuickBooks Online?

QuickBooks Online offers a wide range of add-ons and extensions through its Apps Marketplace. These add-ons provide additional functionality and integration options to meet specific business needs. Whether you require advanced reporting, e-commerce integration, or industry-specific tools, the Apps Marketplace offers a variety of solutions to enhance your QuickBooks Online experience.

Does QuickBooks Online offer training resources?

Yes, QuickBooks Online provides numerous training resources such as tutorials, webinars, and video guides to help users maximize their understanding and utilization of the software. These resources cover various topics, including getting started with QuickBooks Online, advanced features, and industry-specific tips. By leveraging these training materials, you can become proficient in using QuickBooks Online for your small business.

Can I import my data into QuickBooks Online?

Yes, QuickBooks Online allows you to import existing data from other accounting software or spreadsheets, making the transition to the platform seamless. By importing your data, you can maintain continuity in your financial records and easily pick up where you left off. QuickBooks Online provides step-by-step instructions and support to ensure a smooth data migration process.

What if I need help with advanced accounting tasks?

If you require assistance with complex accounting tasks or need expert advice, QuickBooks Online offers professional bookkeeping services through certified QuickBooks ProAdvisors. These ProAdvisors can help with tasks such as financial statement preparation, tax planning, and strategic financial guidance. Utilizing these services can give you peace of mind knowing that your business’s financial affairs are in capable hands.

Can QuickBooks Online handle international currencies?

Yes, QuickBooks Online supports multiple currencies, making it suitable for businesses that operate internationally or deal with foreign customers or suppliers. You can set up different currencies in your account, track exchange rates, and generate reports in your preferred currency. This feature enables you to manage your financial transactions accurately and analyze your international operations effectively.

Is QuickBooks Online suitable for nonprofit organizations?

Yes, QuickBooks Online offers features and functionalities specifically tailored to the needs of nonprofit organizations. The platform allows you to track and categorize donations, generate reports for grant applications, and manage payroll for employees and volunteers. QuickBooks Online’s nonprofit accounting capabilities make it a valuable tool for nonprofit organizations striving for transparent and efficient financial management.

What are the system requirements for QuickBooks Online?

QuickBooks Online is a web-based software, which means it does not require specific system requirements from your end. As long as you have a compatible web browser and a reliable internet connection, you can access QuickBooks Online from any device. This flexibility eliminates the need for complex installations or hardware upgrades.

Can QuickBooks Online help with tax preparation and filing?

While QuickBooks Online provides a solid foundation for managing your business finances, it is not a tax preparation software. However, it offers features and integrations that can simplify the process of gathering financial data for your tax advisor or tax software. By keeping your financial records organized and up to date with QuickBooks Online, you can save time and ensure accuracy when it comes to tax preparation.

Can I use QuickBooks Online if I have limited accounting knowledge?

Yes, QuickBooks Online is designed to be user-friendly and accessible to individuals with varying levels of accounting knowledge. The platform provides intuitive interfaces, guided setups, and comprehensive support resources to help users navigate and utilize its features effectively. Even if you have limited accounting knowledge, QuickBooks Online empowers you to manage your small business finances with confidence.

Summary of the Main Points about How Much is QuickBooks Online for Small Business

After exploring the pricing plans and features offered by QuickBooks Online, here’s a summary of the main points to remember:

  1. QuickBooks Online offers three pricing plans: Simple Start, Essentials, and Plus, with prices ranging from $25 to $70 per month.
  2. The Simple Start plan is ideal for small businesses with basic accounting needs, providing essential features such as income and expense tracking, invoicing, and basic reporting.
  3. The Essentials plan is suitable for small businesses that require more advanced accounting tools, including bill management, time tracking, and support for multiple users.
  4. The Plus plan offers comprehensive features, including inventory tracking, project profitability analysis, and the ability to prepare 1099s for contractors.
  5. QuickBooks Online benefits small businesses by automating bookkeeping tasks, simplifying invoicing, tracking expenses, generating insightful reports, enabling collaboration, offering mobile accessibility, and integrating with other business applications.
  6. QuickBooks Online provides customer support, security measures to protect your financial data, options to upgrade or downgrade plans, and the ability to access the software from anywhere.
  7. The platform offers a range of add-ons, training resources, data import capabilities, professional bookkeeping services, support for international currencies and nonprofit organizations, and compatibility with various devices and web browsers.

Conclusion: Take Control of Your Small Business Finances with QuickBooks Online

Now that you know the pricing options and the features offered by QuickBooks Online, you can take control of your small business finances. QuickBooks Online provides a range of affordable pricing plans tailored to different business needs. Whether you require basic accounting functionalities or more advanced capabilities, there is a plan that can meet your requirements.

By using QuickBooks Online, you can efficiently manage your income and expenses, streamline your invoicing process, track and categorize your expenses, generate insightful reports, collaborate with your team, access your financial data on the go, and integrate with other essential business tools.

Remember to consider the specific needs of your small business and choose the plan that aligns with your goals and budget. QuickBooks Online offers excellent customer support and a wealth of resources to help you navigate and make the most out of the software.

Empower your business with QuickBooks Online and gain valuable insights into your financial health, enhance your efficiency, and make informed decisions for the growth and success of your small business.

Closing Words

While QuickBooks Online offers affordable pricing options for small businesses, it’s essential to evaluate your specific accounting needs and budget before making a decision. Additionally, staying up to date with any discounts, promotions, or changes in pricing is crucial.

Remember, your small business’s financial management plays a vital role in its success, and investing in the right tools is a step towards achieving your goals. Take the time to explore the various pricing plans and features offered by QuickBooks Online, and select the one that best aligns with your business requirements.

Manage your finances effectively and make informed decisions with QuickBooks Online – the trusted accounting solution for small businesses.

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